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VOLUNTEERING

OPPORTUNITIES

 

 

There’s a lot of work that goes into running a grassroots football club and it is all done by volunteers: players need to be recruited; teams need to be registered; fees need to be collected; new coaches and officials need to be trained and certified; existing Club officials need to update their safeguarding and first aid certification; pitches need to be booked; team managers and coaches need to manage their players and prepare them to play on match day; lines need to be painted; kit and equipment needs to be bought and distributed; and the bills need to be paid.


Blewbury Amazons was founded in 2021 with a handful of teams, and in a few short years has grown into a club with 15 teams and around 200 girls currently registered with us.  However, the club is still largely run by a small group of dedicated individuals, who are now overstretched and urgently need your help to keep the club running.  We need parents not just to support their own children, but also to help their child’s team, or the club, in some way.

 

Your Team Needs You!
Team Managers and Coaches have a lot to think about and will always appreciate some help in fulfilling the routine tasks involved in running the team, particularly on match day.  An extra pair of hands lightens the load and allows the Team Manager / Coach to focus their attention on the Players.

It is really helpful when parents:

  • Volunteer for a shift on the tuckshop (full instructions are in the tuck shop to make this easy for you)

  • Set up / put away the nets, corner flags and respect barrier

  • Pick up any litter left behind

  • Make sure kids are dressed appropriately for the weather

Team Admin Support:

Ideally each team needs a parent who is happy to support their child’s Coach with the FA’s "Full Time" admin system - at the moment Coaches or the Club are shouldering the full extent of this job.  It would be much easier if at least one person on each team was prepared to help each week so that results and fixtures admin is entered correctly, on time and checked.  

 
Your Club Needs You!
For those able and willing to give a little more of their time there are many opportunities to become involved in the management of the Club either as a Committee member or a club official helping with the management and coaching of a team.  So if you’d like to help, we’d be delighted to welcome you to the team.   
Now that the Club has expanded to have teams at every age group from U7-U15, we feel confident that there are enough parents within the Club that can help us distribute the administrative load more evenly and fairly.   We are looking to fill a number of key administrative roles that will help streamline some processes and take the burden from Committee members that are already busy with Coaching and other Club roles. 
All that these roles require is a desire to engage more fully with the running of the Club and its Committee members with no more than 1-2 hours a week expected of your time - do an hour in the car while your child is training! Some roles will require considerably less time than this.  You will have all the support you need from our current committee members. 

Treasurer:
We are in urgent need of a new treasurer as our current treasurer is stepping down in the next few weeks.  Our current treasurer is happy to handover and be on hand over the coming months to support the new treasurer.  This role could easily be shared by 2-3 individuals. 
 

Spond Admin Manager/s:
Spond is our Player Management App/Database and we use it to manage match days for players/parents and coaches but also to raise all payments for Yearly Memberships and Monthly Subs. We are looking for one or two people who are prepared to be trained up to manage everything that is Spond. If Spond is not up to date, then Coaches cannot manage their players and the Club does not receive the payments it’s due. All player data for 2024/5 should come in via an automatic Club specific Spond Registration form, however, there will be the need to edit data and manipulate the data within the program to e.g adjust a player from one squad to another or from one age group to another or update an address or phone number. 
We need our Spond Admin Manager/s to:

  • Act promptly and flexibly to manage inquiries via email from Coaches or Parents re issues with entries on Spond. 

  • Adjust the Spond system according to Committee/Coach/Parent requests (address change/payment level etc) to work with the Treasurer on odd issues relating to payments

  • Have good attention to detail 

  • Enjoy short periods of simple data entry

  • Enjoy solving simple data-entry related problems

  • Ensure that when players are added to Spond they are also added to the finance side so they are being billed appropriately 


Kit Manager:  
We have an established relationship with Macron for all our current Club kit.  Kit revamps occur on a two year cycle - the next big kit revamp is for season 25/26 but 3 teams will need new Macron kit for 24/25. We need our new Kit Manager to:

  • Manage the kit ordering process for these teams, liaising with Coaches and parents in July/August 2024 re sizes and the ultimate team order so it’s ready for Sept 24. 

  • Order kit for new players when they join the Club outside of the main kit ordering windowee

  • Manage spare kit supplies (old & new) and liaise with teams/Coaches that need the spares or determine when old kit should be distributed overseas to a charity sports organisation. 

  • Investigate further kit options/designs/suppliers and suggest improvements/appropriate suppliers to the Committee

Your key attributes: You will need attention to detail, and an appreciation of our Club ethos would be helpful especially when involved with decisions surrounding new kit suppliers/designs. We would welcome input from someone who is also interested in sustainability and maximising value for money. 
Full training and support will be provided. 

Youth Volunteer Manager:
Youth volunteers will be the future lifeblood of this Club and we would like to support these girls with a dedicated single point of contact within the Club. Girls will be volunteering for a variety of roles due to school, Duke of Edinburgh Award and Academic course requirements. We need our new Youth Volunteer Manager to:

  • Support and liaise with girls to find the most appropriate team/coach to support with their available time

  • Provide the adult signature/monitoring required for any formal award or proof of time volunteered and activity completed

  • Suggest ways the Club can improve our support for these girls and ways to encourage more girls to volunteer

  • Establish and manage the Committee nomination & approval process and request payments (from Club Finance Admin) for girls who wish to undertake courses that are funded or part funded by the Club (e.g. Coaching badges or Referee qualification)

  • Liaise closely with the Club’s safeguarding officers with regard to any training required or any safeguarding issues that need to be discussed

Your key attributes: You will need to enjoy helping teens work towards accomplishing their goals, be friendly and approachable.  Some knowledge of education and where volunteering can be very helpful for UCAS applications etc, would be ideal but not necessary.
Full training and support will be provided - we will organise DBS check for you as you will be working/communicating directly with children. There is also an online Safeguarding course to complete. 
 
Tournament Manager:
The annual Amazons tournament (weekend in late June) is the major fundraising opportunity in the Club’s calendar.  We need someone who can focus on making the tournament a huge success each year. We need someone who can corral various individuals and their inputs together. To a large extent the ground work on much of the tournament organisation has already been done and there is lots of knowledge to share - we need one dedicated volunteer to organise us all!

  • Organise tournament planning meetings

  • Organise parent volunteer rotas for each day 

  • Suggest and book (once approved) entertainments/suppliers/caterers

  • Manage tournament entries/spaces at each age group to ensure full capacity and reconcile entries with payments. 

  • Deal with tournament specific enquiries/emails from suppliers/entrants/venues etc.

 
Your key attributes: You will be an enthusiastic people-person. You will need to be organised and be prepared to help keep other key Club officials on track with their tournament organisation. Full training and support will be provided. 

Sponsorship Manager:
Club and kit sponsorship is a major way that we keep Club Membership and subs as low as we possibly can.  Team kit Sponsorship covers a large part of the cost of the kit - a full match day strip for each player costs just over £50. Kit revamps occur on a two year cycle - the next big kit revamp is for season 25/26.  3 teams will need new kit for 24/25 and possibly new Sponsors, but we are very lucky that most of our sponsors are loyal to their current teams due to existing personal/player relationships. We need our new Sponsorship Manager to:

  • Manage the relationships and communication between the Club and current Sponsors

  • Get an idea of which Sponsors will be happy to renew their relationships, and if they are not renewing their commitment an idea of why (is there anything we could have done differently)

  • Ensure the Club Kit Manager is supplied with the correct Sponsor logos in the correct format and accompanying details of the appropriate logo position/colour/team/age group details for each Sponsor

  • Ensure Sponsors are invoiced for their commitment and thanked when payment is received

  • Ensure Sponsors are acknowledged publicly and privately when their Sponsored kit arrives with teams

  • Ensure Sponsors personal wishes regarding teams/trophies etc are acknowledged and incorporated where possible. 

 
Your key attributes: You will ideally have a great local network and some experience of fundraising or obtaining sponsorship commitments, but this is not vital.  You will be shameless in your willingness to ask local businesses and individuals to support our Club and have a good rationale as to why it will be good for their organisation and the wider community.  You will need attention to detail when creating invoices (templates will be provided for all communications and invoices) as kit and sponsorship costs adjust with age groups/kit sizing and kit type.   A flair for design and an appreciation of our Club ethos would be helpful especially when involved with decisions surrounding new kit suppliers and sponsors designs/logo choices.

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